The Microfilm Scanner and Benefits to Law Enforcement

February 21, 2017 4:06 am Published by Leave your thoughts

Law enforcement, like many government functions, is becoming increasingly digitalized and less dependent on paper records. This works well for evidence preservation and reports, but it often occurs with the sacrifice of authenticity. That is why microfilm still enjoys a preferred status when it comes to maintaining law enforcement records. Here is why your law enforcement agency will benefit from microfilm scanner systems:

  • Reduces doubt: Law enforcement faces more public scrutiny these days. One way to remove doubts and assure credibility is with accurate record preservation. Nothing will jar suspicions more than reports that suddenly disappear or appear doctored. With microfilm, documents are presented as unedited and intact. There is less fear that digital editing programs changed them. New scanners show a clear capture of documents that leave no doubt as to their authenticity.
  • Answer public inquiries quicker: Microfilm scanners are a large part of records transparency, while also allowing better accessibility. Law enforcement workers can access records quicker and respond to questions faster. This establishes confidence. Also, since microfilm is durable and scanners are easy to use, there is an option to allow direct public access to records without hacking concerns that can arise with digital access.
  • Decrease storage requirements: Changing from mainly paper records to archiving older records in microfilm reduces storage demands by 95 percent. As police stations demand more space for technology and holding areas, freeing up space once occupied by paper records becomes vital. It can save budgets by managing current space rather than demanding the construction of new police stations or other secured buildings.
  • Easier investigations: If a new tip allows a cold case to reopen, you have less concern about paper records being illegible or tragically compromised. Rather than risk having records deteriorate over time, purchase scanners and microfilm so the reports are just as clear 10 years from now as they were when the investigation first began. The solution to a case often depends on the accuracy of records, so take care of them and preserve them in the best way possible: microfilm.
  • Less need for technology upgrades: If you run across a cold case with evidence on a floppy disc, for example, you often need to take extra steps to find a way to access it. Computer forensics experts usually have the means to read antiquated media, but the process delays investigation. However, if records are on microfilm, the technology to read it remains the same. The industry strives to make it this way so microfilm never becomes obsolete as the devices evolve. You can buy a new microfilm scanner with printing, zooming and note-taking ability while still retaining the ability to read a case file from decades ago.
  • Improved record management: When you manage law enforcement records better, you avoid missteps and overlooked evidence. Your agency or police department operations improve, and with that, so does public confidence. The right microfilm scanner can play a major role in these efforts and you will see the benefits right away.

To learn more about what a microfilm scanner can do for managing law enforcement records, contact Microfilm Equipment and Supplies Inc. today.

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